Registration and accreditation
- Admission to the Conference Centre will require the showing of an identity badge which
will be issued to delegates upon registration. Identity badges will be issued on the basis
of advance communications submitted by the Permanent Missions (Geneva or New York)
to the UNCTAD secretariat. To obtain this badge, which shall be carried at all times,
participants should contact the Registration Counter in the Delegates' Lounge at the
Conference Centre as soon as possible after their arrival in Midrand. Registration will
take place daily between 8:30 a.m. and 6:00 p.m.
The attention of participants is drawn to the fact that registration is solely for the purpose
of obtaining individual identity badges. For purposes of formal accreditation and
preparation of the official list of participants to the Conference, the credentials of
representatives, alternates and advisers should be submitted in writing to the Secretary-General
of the Conference and the original copy deposited with the Accreditation Office
in the Green Room of the Delegates' Lounge as soon as possible.
Members of the Press who have applied for accreditation to the Conference may obtain
their pass from the Media Accreditation Counter near the Registration Counter. Those
members of the Press who have not yet applied should complete an application form that
may be obtained from the counter and submit it together with an official letter of
accreditation from their respective Press offices.
Requests for rooms and services for Group meetings
- Requests for rooms and services for Group meetings should be made to Office 1 above
the Plenary Hall (Telephone: 082 858 0596). Delegations are kindly asked to make such requests
not later than 7 p.m. for meetings to be held the following day.
List of speakers
- For inscriptions on the list of speakers in the general debate, please contact
Mr. K. Tenzing, Deputy Secretary of the Conference, in Room L2-2, Extension 7624/7621.
Statements in the general debate
- Delegations are reminded that, whenever possible, advance copies of statements should
be made available to the conference room staff in order to facilitate the interpretation of
the statement into the other official languages.
Texts of statements delivered in the general debate which are remitted to the secretariat
will be reproduced and distributed during the Conference in the language version(s) in
which they are received. There will be no facilities within the secretariat for typing,
translation or reproduction in the other working or official languages of the Conference.
Texts of statements for reproduction should be handed in to the UNCTAD Documents
Submission Office in Room L3-15 (Extension: 7553).
Schedule of participation of Ministers
- Delegations are requested to inform the Protocol Office (Room L3-1 in Office Block 2,
Extension: 7562) of the scheduled arrival and departure of Ministers, so that a schedule
of the attendance of Ministers can be drawn up and circulated.
Group Liaison Office
- The Group Liaison Offices are located in Rooms:
- L3-3 (Extension 7564/7565)
- L3-6 (Extension 7566)
- L3-7 (Extension 7571)
Bilateral consultations
- For bilateral consultations, please contact Office L2-9, Extension 7583.
Distribution of documents
- The documentation for the Conference will be distributed to delegations in a limited
number of copies in the official language of their choice, through their respective "pick-up
boxes" situated at the Documents Counter in the Delegates' Lounge. A checklist of
documents (TD(IX)/Misc.1.) will assist delegations in identifying essential documentation.
Attention is drawn to a note by the Secretary-General of the United Nations on the
control and limitation of documentation (A/AC.172/INF.15, of 16 August 1993).
Moreover, in view of the current economic measures, delegations are requested to have
with them their copies of essential documents throughout the Conference and to keep
requests for additional copies to the minimum.
Mail
- Any personal mail received at the Conference Centre will be distributed via the
Documents Counter in the individual "pick-up boxes" in the Delegates' Lounge.
A post office service is available at the Business Centre in the Delegates' Lounge at the
Conference Centre for postal, cable and telex services. Telephones can be operated by
both card or cash for participants' own account. Secretarial services, photocopying or
faxing will also be available for delegates at the Business Centre in the Delegates' Lounge.
Social events
- In order to assist delegations in ensuring that their social events (e.g. cocktails and
receptions) are not scheduled for the same date, it would be appreciated if delegations
could contact the UNCTAD Protocol Office (Room L3-1 in Office Block 2, Extension:
7562) regarding the dates when they propose to hold these events.
Car parks
- A number of parking places have been reserved for delegations in the Conference Centre
area. Stickers for vehicles will be issued to delegations upon request by Chief Security
Coordinator (Telephone:082 858 9030/082 858 9054).
Shuttle bus service
- This service is provided by Springbok-Atlas and transfers will take place from the
designated hotels to the Gallagher Estate Conference Centre. At Gallagher Estate, buses
depart from the parking area outside the Main Entrance Gate and will be marked with the
names of hotels. Special transportation needs may be arranged at the Travel Desk in the
Delegates' Lounge (Enquiries:8052239).
First aid
- An on-site clinic is available to provide all first aid facilities at the Conference Centre,
including life-support equipment. Ambulance services are on-site and helicopter
evacuation is possible in an emergency. All expenses incurred at hospitals, crisis centres
or other medical care is for participants' own account (Telephone:8055928).
Security hints
- The following advice is provided by the South African Police which will help your visit
to be both safe and enjoyable:
- Use only the main entrance of your hotel.
- Plan your journey before you leave your hotel.
- If you intend travelling off the beaten track, ask hotel staff at the reception desk to
check your intended route with local community liaison officers.
- Do not draw attention to yourself by displaying large amounts of cash, expensive
jewellery or cameras.
- In an emergency - call the South African Police at this number:
10111 (Toll-free)
- Place and keep all your valuables in your hotel's safety deposit box.
- Ensure that your hotel room door is securely locked when you are in the room and
whenever you leave it.
- Should someone knock on your door, do not open the door before you have
identified the person on the other side.
- Be sure to leave your hotel room keys with hotel staff at the reception desk
whenever you leave your room.
- Never leave your property unattended in any public place.
Lost property
- Enquiries should be made at the Information Desk in the Delegates' Lounge of the
Conference Centre, or by telephoning (011)805 5988/805 5989.
Arts & crafts market and exhibition
- A traditional South African crafts market will be held during the Conference in the
Exhibition Hall, Lower Level 2 below the Plenary Hall, which is the ideal place to buy
your mementos at affordable prices. All items on sale are hand-made and represent a
variety of unique indigenous art works, such as baskets, bead work, sculptures and hand-
woven articles.
You will also be able to see traditional artists from the great variety of South African
cultures at work in the Rose Garden as well as a display of their work.
Participants in the Crafts Market will be the National Crafts Association and the KARA
Cultural Foundation, who are representative of traditional South African arts and crafts.
By buying from them, you will be helping the people who most need your support.